Our Software
PeopleWeek’s platform provides HR and collaboration solutions across the employee lifecycle for mid–sized and large organisations. The system has country-specific features and can be deployed in one country or in multiple countries.
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Storage of personal and professional information that supports the deployment of other PeopleWeek modules.
You can choose which personal data is visible to colleagues and use employee self-service to improve employee data management.
The module is very configurable by the client, for example, you can create your own job titles, job descriptions, departments, cost centres, grade levels, contract types, etc and most fields are translatable into other languages.
Storage of employment and personal documents, including auto alerts on document expiry dates.
Folders structures can be configured by entity.
Allows employees to create a personal profile that is visible to colleagues, like an in-house social media platform.
The user can also use the settings function to choose their preferred language (currently all modules are available in English, French, German, Italian, Portuguese and Spanish, whilst other languages are available on demand).
Reminders on important dates like work permit expiries, birthdays, and service anniversaries.
The Customised Fields module allows you to create data fields that are specific to your organisation. The fields can be in any type of format, e.g. dropdown lists of employees or of other values, date picker, multiple choice, multiple response, free text, currency, etc. The Customised Fields module can also be used to create data points that are mandatory when onboarding or off-boarding an employee, e.g. data points that are needed for other departments such as IT.
Our training module enables you to create a training catalogue, manage training requests and approvals, and generate training certificates.
PeopleWeek can also be integrated with third-party Learning Management Systems (LMS) to access training content, e.g. e-learning, with a single user interface.
With our graphically appealing interface you can identify potential successors and timeframes.
This module enables you to efficiently plan ahead, reducing admin and freeing up time for valuable talent discussions.
Our development planning tool helps you to maximize employees’ potential and fulfil their career aspirations.
It is possible to integrate the results of the IDO into an Evaluation Questionnaire.
PeopleWeek’s flexible 9-Box tool enables you to identify and proactively manage talent aligned with your own organisation’s criteria and culture.
Our recruitment module enables you to create vacancies in the system and then centralise the management of applications. HR can then manage the process in an efficient and structured way, including sending bulk emails to candidates and recruitment agencies. Colleagues can be invited to participate in the selection process, for example selecting preferred profiles for an interview and writing interview feedback, meaning the process can be very collaborative. Recruitment Managers can create talent pools and assign access rights for each pool to specific individuals. Vacancies can be approved in the system before being published, the same vacancy can be advertised in multiple languages so candidates can apply in their preferred language and your job descriptions are auto-recognised when creating a vacancy. You can create pre-requisite questions to discourage unsuitable candidates from applying and use filtering questions and tags to help quickly identify the most suitable applicants. PeopleWeek also has a Spontaneous Applications functionality.
Recruitment Plus is designed for clients that want more advanced recruitment functionalities. It includes all the functionality offered by the Recruitment Module plus features such as: exchange additional documents with applicants during the recruitment process; download CVs in batches; add personal notes in job applications; submit an existing application to a different job opening; share documents with applicants; request preferred applicants to submit additional documents; configure your own folders/categories for managing applications; configure different recruitment workflows by vacancy; interview questionnaires; track employee referrals; links to third-party calendar management tools for managing interview slots; and subscribe to recruitment process notifications.
Once a hiring decision is made, use our onboarding module to convert a candidate into an employee in the system and manage any pre-hire actions (e.g. issue an employment contract, initiate background checks, certificates, compliance, etc).
Define personalized work schedules (including variable ones) for each employee.
Submission and approval of absence requests, holiday balances, and adjustments (including bulk changes).
Absence types and approval workflows can be created and changed by you with just a few clicks.
Absences can be part days, half days or whole days, as well be open-ended, and employees can upload documents (e.g. medical certificates).
Submission and approval of timesheets, and ability to configure and change your own automatic reminders.
You can configure maximum weekly overtime hours, overtime hour thresholds (before overtime is compensated), and publish overtime rules.
You can be confident that you are compliant with any working time legal requirements.
Requests and approvals: Create your own types of remote working in your Cockpit (e.g. teleworking, business travel, off-site). Employees and managers can then submit a remote working request and the request is subject to your preferred approval workflow.
Integrated with the timesheets module and calendar: Once a remote working request has been approved, it appears in the timesheets module and calendar as a remote working period.
Who’s Where: Quick view functionality to see whether a colleague is working in the office / on-site, working remotely or is off work.
Manage the objective setting and performance review processes in a way that is fully aligned to your organisation’s current practices and culture.
You can select parameters such as weightings and KPIs, choose your own rating scale (or no rating scale), add/change objectives during the year, and launch objectives reviews at any frequency.
Customised questionnaires for evaluating performance, competencies, the work environment, compliance, etc. You can have as many questionnaires as you need and they can be in multiple languages.
Managers can write a trial period performance review in PeopleWeek and can be triggered do so by an auto-notification before the end of the new hire’s trial period.
A simple tool for documenting PIPs, including agreed actions, resources needed and updates.
Publish news stories to the whole organization or sub-groups of the organization in a graphically appealing way and with alerts.
Create company or social events, send invitations, employee discussion boards by event, and a calendar of upcoming and past events.
PeopleWeek’s project management module facilitates cross-team working and includes task management and document sharing functionality.
Share documents via folders and sub-folders, including the ability to restrict access to specific teams or departments. You can also send alerts when new documents are published.
A gateway to frequently used company resources such as internet sites, internal applications, and subscriptions.
Create your own customized surveys, send them to employees and generate reports on the results.
Create your own lists and databases, for example a CRM or an inventory. You can control access rights (e.g. by entity, team or individual), send notifications, and filter using key words searches.
The data and pay elements needed to process payroll in any country can be stored in PeopleWeek and exported to your payroll system or provider using a data synchonisation. Payroll related documents can also be stored in PeopleWeek.
Make compensation reviews more efficient and data secure by running the process in an automated tool that includes workflows for approvals.
The LTIP module can be used to manage all types of LTIP awards, e.g. shares, options, restricted share units (RSUs), investment funds, etc. LTIP Managers can set LTIP rules, vesting periods, grant LTIP awards in different currencies, upload foreign exchange rates, unit values, and generate documentation (e.g. award letters and tax related documents) in multiple languages. LTIP recipients can access their LTIP awards in PeopleWeek to make elections (e.g. buy and sell), and to download documents. The module has notifications and reports
PeopleWeek has built functionality to help our clients manage the requirements of Swiss Equal Pay legislation and reporting in alignment with the Confederation’s Logib tool.
Submit, approve and generate reports on expenses.
Generate batch payment files of approved expenses, then upload the file into your e-banking system to efficiently manage expenses reimbursements to employees.
PeopleWeek can build customised accounting reports that your finance department can download from the user interface.
The Compliance Module is a stand-alone module that enables you to create compliance attestation forms, launch them to all or sub-sets of employees, and then pass them through an approval process within PeopleWeek.
The module can be managed by a Compliance Manager role (there can be more than one Compliance Manager) and is supported by reports to track completion and outcomes.
Report on absences by employee, department and types.
With PeopleWeek you have a micro and macro view, enabling you, for example, to ensure that employees and managers are organizing holiday usage throughout the year and proactively identifying any absence trends such as sickness.
Employees can generate their own working time reports, whilst managers and HR can run reports by individuals or teams.
You can easily produce working time data needed for any official reports, e.g. legally required, and have insights into working time trends.
Easily accessible reports on all kinds of useful employee demographics such as age, gender and tenure.
Proactively manage headcount, for example by country, entity, vacancy, type of employment (permanent, fixed-term, etc), and see trends over periods of time.
PeopleWeek provides two types of org chart.
One enables you to quickly see multiple managers and their departments on one screen, whilst our other tool lets you drill down into specific teams and quickly access colleagues’ profiles.
Run reports by departments, entities and countries so you have insights into hiring and turnover trends in the time period of your choosing.
Report on completion rates across the performance cycle, performance rating distributions (if you use a rating scale) and also combine such data with demographics such the gender and tenure of employees.
Our recruitment module enables you to report on specific vacancies, for example seeing data on all applicants for a job and what stage you are at in the hiring process. You can also analyze recruitment trends, such as average time to offer and application statistics.
Produce the reports you need to analyze expenses by category, country, entity and individual and all done in a way that makes life easier for your accounting / finance department.
PeopleWeek has a set of reports that allow you to extract in Excel important upcoming dates, for example, work permit expiries, service anniversaries, birthdays, probation period end dates, and future employment end dates.
PeopleWeek hosts the data needed to process payroll in any country in the world, thereby reducing manual work and the risk of payroll errors. We can build payroll integrations with third party payroll software.
At PeopleWeek we recognize that finance and accounting teams rely heavily on HR/employee data to manage core company processes.
PeopleWeek can build the systems integrations you need so that HR and F&A processes work in harmony.
PeopleWeek can integrate with identity provider software, ensuring your company has secure and reliable identity management and authentication.
Learning Management Systems: PeopleWeek’s training module can be integrated with third party LMS providers to allow a “one-stop shop” experience for users.
The Checklists Module enables you to create checklists with tasks that are assigned to specific individuals or teams and with deadlines. Task owners receive notifications and a task can be configured as a prerequisite before a downstream task can be completed. As a final step in the workflow, a checklist can be assigned an approver and you can require individuals to confirm that they have reviewed the checklist and agree to its content. This module can be used for HR and non-HR processes, e.g. on-boarding, off-boarding, management of IT equipment, compliance, and procurement.
With this module you can create document templates in Word, including personalised headers and footers, and use them to generate documents that auto-populate with data that is stored in PeopleWeek. For example, the module can be used to create employment contracts, letters, and references. You save the templates in a library and they can be made available for all entities or specific entities. Templates can be modified, archived and cloned. Once a document has been generated using a template, it can be converted into PDF outside of PeopleWeek. 🎥 Video
The Exit Interview module enables HR to create customised exit interview templates (forms) in a library and then send them to departing employees. The workflow is HR-employee-HR. 🎥 Video
With this module you can create document templates in Word, including personalised headers and footers, and use them to generate documents that auto-populate with data that is stored in PeopleWeek. For example, the module can be used to create employment contracts, letters, and references. You save the templates in a library and they can be made available for all entities or specific entities. Templates can be modified, archived and cloned. Once a document has been generated using a template, it can be converted into PDF outside of PeopleWeek. 🎥 Video
The Exit Interview module enables HR to create customised exit interview templates (forms) in a library and then send them to departing employees. The workflow is HR-employee-HR. 🎥 Video
PeopleWeek offers clients a two-step login functionality as an additional security feature, for example because the client does not use a corporate two factor access tool. 🎥 Video
The Audience Picker tool enables you to define the criteria that will be used to set the audience when using PeopleWeek’s collaboration and intranet modules, for example the recipients of a news article, an invitation, or a survey, as well as access to document folders and lists. 🎥 Video
Administrators can configure the home page to make “My Entity” or “My Department” the default landing page for displaying employees’ names and photos (until now, “All” was the default). 🎥 Video
Administrators can configure whether the absences, timesheets, remote working, evaluations, and objectives modules are enabled/disabled by default for new hires. 🎥 Video
PeopleWeek’s re-hire functionality enables HR to re-hire a former employee and attach them to their archived PeopleWeek employee profile. 🎥 Video
Exclude individuals from the organisational chart (e.g. consultants or Board Members). 🎥 Video
It is possible to archive teams. Once a team has been archived it does not affect existing team members but it no longer appears in the drop down list of teams. 🎥 Video
System administrators can archive job titles that are no longer needed. 🎥 Video
This functionality allows Expenses Managers to generate batch payment files of approved expenses, then upload the file into your e-banking system to efficiently manage expenses reimbursements to employees. PeopleWeek can build customised accounting reports that your finance department can download from the user interface. 🎥 Video
PeopleWeek has an integration with the training compliance specialist, Indigita. Find out more on our website here. 🎥 Video
Recalculate carry over balances. 🎥 Video
Administrators can configure the system to apply a maximum number of weekly and annual overtime hours per calendar year. 🎥 Video
This functionality enables system administrators to import public holiday calendars using an Excel, copy it into a CSV file (downloaded from the UI), and then import the dates. Public holiday calendars are created by entity. 🎥 Video
This functionality offers several new features, including configuring an annual maximum number of days absence per type and setting an expiry date for the use of any carried-over vacation days and compensation days (“flextime” or “overtime days”). If the manager approves an absence request that exceeds the maximum, a notification is sent to the employee, manager, and HR. 🎥 Video
Using a date picker, employees can request multiple remote workings of the same type (e.g. tele-working) in one submission. 🎥 Video
It is possible to configure specific remote working types so that they are approved by a particular person. This feature has been introduced in particular so that banking clients can have a workflow to allow the Compliance department to approve cross-border client visits only after any required compliance training has been completed (see “Indigita Integration” below). 🎥 Video
You can use PeopleWeek’s Remote Working Module so that a Compliance Manager most approve a cross-border client visit, e.g., only after the required compliance training has been completed. 🎥 Video
Administrators can configure the system to apply a maximum number of permitted carry-over (of unused) vacation balances. 🎥 Video
HR can now bulk end and bulk upload repeat payments and benefits.
HR can now bulk upload changes to annual salaries, for example after the annual compensation review. Video 🎥
System Administrators can now permanently delete employee profiles from the system. Video 🎥
System Administrators can now configure pay elements to be pro-rated according to employees’ work rates and number of days employed in the calendar year.
PeopleWeek’s Checklists module will be available on our mobile app (IOS and Android) in Q2 2025.
PeopleWeek’s Exit Interviews Module will be available on our mobile app (iOS and Android) in Q2 2025.
PeopleWeek’s integration with Aequivalent’s API with be available in Q2 2025. Aequivalent offers background checks tailored to companies of all sizes, with flexible solutions to meet their specific needs: self-service checks, standardised or fully customised programmes. All verifications are carried out in compliance with Swiss and European data protection regulations. The integration will provide a seamless two-way sharing of data and documents between PeopleWeek’s Onboarding Module and Aequivalent.
PeopleWeek’s pricing is transparent and we treat our clients consistently. Pricing varies by client because it is based on the modules selected and the number of users.
Information on PeopleWeek’s pricing, and the estimated implementation and annual license fees for your organisation, can be shared as part of a demo of the system. To arrange a demo, please provide your details here
If you would like a complimentary analysis of your organisation’s level of HR systems maturity, please respond to the questions here.
PeopleWeek will review your reponses and send you a report. It will include a maturity rating for each section, an overall rating, and suggestions.
PeopleWeek combines all the features of a corporate intranet, a digital collaboration workplace and HR tools across the employee lifecycle.
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