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Software Modules

People Pay Management Collaboration Time Management Reporting & Statistics

Employee Data Management

Storage of personal and professional information that supports the deployment of other PeopleWeek modules.

You can choose which personal data is visible to colleagues and use employee self-service to improve employee data management.

The module is very configurable by the client, for example, you can create your own job titles, job descriptions, departments, cost centres, grade levels, contract types, etc and most fields are translatable into other languages.

Employee Documents

Storage of employment and personal documents, including auto alerts on document expiry dates.

Folders structures can be configured by entity.

Employee Professional Profiles

Allows employees to create a personal profile that is visible to colleagues, like an in-house social media platform.

The user can also use the settings function to choose their preferred language (currently all modules are available in English, French, German, Italian, Portuguese and Spanish, whilst other languages are available on demand).

Notifications

Reminders on important dates like work permit expiries, birthdays, and service anniversaries.

Payroll Data Management

The data and pay elements needed to process payroll in any country can be stored in PeopleWeek and exported to your payroll system or provider using a data synchonisation. Payroll related documents can also be stored in PeopleWeek.

Compensation Review

Make compensation reviews more efficient and data secure by running the process in an automated tool that includes workflows for approvals.

Absence types and approval workflows can be created and changed by you with just a few clicks.

Absences can be part days, half days or whole days, as well be open-ended, and employees can upload documents (e.g. medical certificates).

Long Term Incentive Plan (LTIP)

The LTIP module can be used to manage all types of LTIP awards, e.g. shares, options, restricted share units (RSUs), investment funds, etc. LTIP Managers can set LTIP rules, vesting periods, grant LTIP awards in different currencies, upload foreign exchange rates, unit values, and generate documentation (e.g. award letters and tax related documents) in multiple languages. LTIP recipients can access their LTIP awards in PeopleWeek to make elections (e.g. buy and sell), and to download documents. The module has notifications and reports

Equal Pay (Switzerland)

PeopleWeek has built functionality to help our clients manage the requirements of Swiss Equal Pay legislation and reporting in alignment with the Confederation’s Logib tool.

Expenses Management

Submit, approve and generate reports on expenses.

News

Publish news stories to the whole organization or sub-groups of the organization in a graphically appealing way and with alerts.

Events

Create company or social events, send invitations, employee discussion boards by event, and a calendar of upcoming and past events.

Projects

PeopleWeek’s project management module facilitates cross-team working and includes task management and document sharing functionality.

Documents

Share documents via folders and sub-folders, including the ability to restrict access to specific teams or departments. You can also send alerts when new documents are published.

Tools

A gateway to frequently used company resources such as internet sites, internal applications, and subscriptions.

Surveys

Create your own customized surveys, send them to employees and generate reports on the results.

Lists

Create your own lists and databases, for example a CRM or an inventory. You can control access rights (e.g. by entity, team or individual), send notifications, and filter using key words searches.

Work Schedules

Define personalized work schedules (including variable ones) for each employee.

Absences

Submission and approval of absence requests, holiday balances, and adjustments (including bulk changes).

Absence types and approval workflows can be created and changed by you with just a few clicks.

Absences can be part days, half days or whole days, as well be open-ended, and employees can upload documents (e.g. medical certificates).

Timesheets

Submission and approval of timesheets, and ability to configure and change your own automatic reminders.

You can configure maximum weekly overtime hours, overtime hour thresholds (before overtime is compensated), and publish overtime rules.

You can be confident that you are compliant with any working time legal requirements.

Remote Working

Requests and approvals: Create your own types of remote working in your Cockpit (e.g. teleworking, business travel, off-site). Employees and managers can then submit a remote working request and the request is subject to your preferred approval workflow.

Integrated with the timesheets module and calendar: Once a remote working request has been approved, it appears in the timesheets module and calendar as a remote working period.

Who’s Where: Quick view functionality to see whether a colleague is working in the office / on-site, working remotely or is off work.

Absences Reports

Report on absences by employee, department and types.

With PeopleWeek you have a micro and macro view, enabling you, for example, to ensure that employees and managers are organizing holiday usage throughout the year and proactively identifying any absence trends such as sickness.

Working Hours

Employees can generate their own working time reports, whilst managers and HR can run reports by individuals or teams.

You can easily produce working time data needed for any official reports, e.g. legally required, and have insights into working time trends.

Demographics

Easily accessible reports on all kinds of useful employee demographics such as age, gender and tenure.

Headcount

Proactively manage headcount, for example by country, entity, vacancy, type of employment (permanent, fixed-term, etc), and see trends over periods of time.

Org charts

PeopleWeek provides two types of org chart.

One enables you to quickly see multiple managers and their departments on one screen, whilst our other tool lets you drill down into specific teams and quickly access colleagues’ profiles.

Joiners & leavers

Run reports by departments, entities and countries so you have insights into hiring and turnover trends in the time period of your choosing.

Performance Reports

Report on completion rates across the performance cycle, performance rating distributions (if you use a rating scale) and also combine such data with demographics such the gender and tenure of employees.

Recruitement Reports

Our recruitment module enables you to report on specific vacancies, for example seeing data on all applicants for a job and what stage you are at in the hiring process. You can also analyze recruitment trends, such as average time to offer and application statistics.

Expenses Reports

Produce the reports you need to analyze expenses by category, country, entity and individual and all done in a way that makes life easier for your accounting / finance department.

Important Dates Reports

PeopleWeek has a set of reports that allow you to extract in Excel important upcoming dates, for example, work permit expiries, service anniversaries, birthdays, probation period end dates, and future employment end dates.

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Recently Deployed Features

The following software features have been deployed in the past 12 months

People Module Pay Management Collaboration Modules Time & Attendance Modules Reporting

Notification inbox

We have introduced a data stamp on notifications and the auto-archiving of any notifications after 90 days. We have also improved the design of the notifications inbox so you can more easily identify new, recent and older notifications.

Employee directory

The employee directory UI has been improved so that you can now navigate between pages to find employees (for example, because you do not want to use the search filters to find a person).

People directory

Administrators can now configure the home page to make “My Entity” or “My Department” the default landing page for displaying employees’ names and photos (until now, “All” was the default).

Default modules for new hires

Administrators can now configure whether the absences, timesheets, remote working, evaluations, and objectives modules are enabled/disabled by default for new hires.

Internal/External contracts

Contract types can now be marked as either “Internal” or “External”. This new feature will help you when running reports and an Internal/External filter has been added on all people reports.

Improved master data report

The content and design of the employee master data report has been improved based on client feedback.

Re-hires

PeopleWeek has introduced re-hire functionality. It enables HR to re-hire a former (terminated) employee and attach them to their archived PeopleWeek employee profile.

Last log-in

In the employee Master Data Report HR can now see the last time a user logged into PeopleWeek.

Two factor authentication functionality

PeopleWeek has developed its own dual factor authentication application (available on App Store and Google Play). The application uses Time-Based One-Time Password (TOTP) protocol. This optional configuration offers an additional level of security for clients that want it and do not use Azure AD single sign-on.

Customised Fields

It is now possible for Administrators to decide whether the customised fields tab is visible or hidden to employees, managers, and payroll partners.

Job titles archiving

System administrators can archive job titles that are no longer needed.

Custom attributes for terminations

It is now possible to have customised fields that need to be completed when terminating an employee’s employment. The additional fields can be helpful for downstream off-boarding processes, e.g. managing IT assets.

Redesign of lists and tables

Our redesigned tables and lists across the system offer an enhanced user experience.

Default holiday entitlement for new hires

System administrators can change the default holiday entitlement days by entity for new hires. The default holiday entitlement is automatically loaded into the new hire’s profile and can be changed subsequently at an individual level|(if the new hire’s holiday entitlement is different to the default).

Prevent employees from changing their profile photo

Our new configuration allows the client to block employees from being able to add or change their photos, e.g. because you want to take a consistent approach within the organisation.

Auto-log out after x minutes

Systems Administrators can configure the timing of auto-logouts from the system, i.e. specify the number of minutes of inactivity. This functionality is not designed for Single Sign On (SSO) clients.

Employment termination alerts

Configure notifications for future employment end dates, e.g. for the expiry of fixed term contracts.

Add a secondary cost centre for an employee

Employees can now have secondary cost centres, with the split assigned as a percentage.

Display name

In addition to having a legal name, HR can now also configure a display name that will appear in the UI for colleagues (but not in reports).

New fields available in the employee profile UI

A number of payroll related fields that were previously only available in the employees’ payroll profile are now also available in the employees’ profile.

Bulk importing of one-time payments

PeopleWeek has built a new tool for importing one-time payments from the Pay Elements user interface. Please refer to the user guide (available on our website).

Ending Recurring Payments and Employee Benefits on the Termination Date

Our new functionality helps HR to end recurring payments and employee benefits at the same time as ending the employment. It is also possible to re-instate any recurring payments and employee benefits if the termination of employment is cancelled or the date is changed.

Benefits and pay elements reports

Continuous Service Date and Termination End Date have been added as new columns in the employee benefits and pay elements reports.

New Country Payroll Configurations

We have added country-specific payroll configurations for Bulgaria, Dubai, Spain, Poland, Portugal, and Romania. This enables our clients to store in PeopleWeek all personal and professional data needed for payroll processing in these countries.

Multiple Payroll Providers

PeopleWeek has built functionality that allows the same client to have a different payroll partner by entity. Each payroll partner only has access to the payroll information in the entity(ies) for which they are the service provider. This new configuration is very helpful for international clients that do not have a global payroll provider.

New country payroll configurations

We have added country-specific payroll configurations for France, Germany, Italy, Netherlands, and UK. This enables our clients to store in PeopleWeek all personal and professional data needed for payroll processing in these countries.

Compensation Review module

Say goodbye to Excel spreadsheets and digitalise your process for salary and bonus reviews, as well as promotion recommendations.
The module will allow you to configure your own approval workflows in line with your organisation’s process.

Exclude employee from payroll processing

In each employee’s payroll profile (accessible by HR and payroll partners), you can indicate that the individual should not be included in payroll exports (e.g. because the person is a consultant).

Retroactively Change Pay Elements

Our new functionality allows HR and Payroll Partners to correct previously executed pay elements in a way that corrects the original payment or deduction as opposed to creating a new one.
This approach is user-friendly and provides transparency in payroll reporting.

Projects archiving

You can now archive your projects when they are complete and easily access them in a separate tab. This helps to keep the user interface clean and ensure that information on historical projects is preserved.

Survey Reminders

Send a reminder to survey invitees to complete a survey.

Survey module - Possibility to ask free text questions

In addition to the multiple-choice and multiple answers functionality, PeopleWeek’s Survey Module now has free text questions.
Any free text responses are downloaded in a separate report.

"Calculated Difference"

We have added the “calculated difference” column to the Timesheets user interface.

Absences Summary Report

There is a new Excel summary report on absences. It is very similar to the summary report on remote workings.

Shared Approvers for Absences and Remote Working

Now, in addition to the employee’s direct manager, a shared approver will be able to approve/decline their absences and remote working requests. This feature is not a double approval, rather, it allows for one of the two people to approve/decline the request. More information is available in the user guides.

Multiple Remote Working Requests

Using a date picker, employees can now request multiple remote workings of the same type (e.g. tele-working) in one submission.

Who’s Where

In the Admin section, you can now configure the Remote Working Module so that remote working types are visible to colleagues in the “Who’s Where” user interface on the home page. For example, rather than the UI showing that a person is “remote working”, it can be configured to show “Client Visit”, “Business Trip”, “Teleworking”, etc.

Remote Working Calendar View

This new feature means that you can configure the calendar so that colleagues can see a colleague’s remote working type, e.g. “Teleworking” or “Client Visit”.

Vacation balances report

Our new report provides a detailed breakdown of vacation balances. It is designed for HR. The pre-existing vacation balances report has been renamed “Vacation Provisioning Report” and is designed for accounting purpose.

Capping vacation balance carry-overs

Administrators can now configure the system to apply a maximum number of permitted carry-over (of unused) vacation balances.

Categorising absences documents

It is now possible to create document categories for absences related attachments, e.g. medical certificates. This new feature is particularly helpful for exporting of statutory absence related documents to payroll providers.

Change the default work schedule for new hires

System administrators can change the default work schedule by entity for new hires. The default work schedule is automatically loaded into the timesheet of new hires and can be subsequently changed at an individual level if the new hire’s work schedule is different to the default.

Overtime Rules by Entity

You can now publish overtime rules by entity in the timesheets module UI.

Work Schedule Warning

The UI now notifies you if the employee’s weekly work schedule (or the average of their rotating work schedule) does not match their work rate (i.e. their weekly working hours).

Vacation Balances Report

Capping Vacation Carry-Overs

Administrators can now configure the system to apply a maximum number of permitted carry-over (of unused) vacation balances.

Timesheets Report

Employee timesheet reports, with a number of filters, are now available in Excel, as well as PDF.

Managers can cancel and delete approved absences

Managers can cancel and delete approved absences, e.g. because the employee asks them to change the date.

Absences without a known end date

Open-ended absences are possible, for example when an employee is signed off work long-term due to an illness or accident.

Manager changes to timesheets

Managers can change timesheets after they have been submitted or auto-submitted by their team member.

Expenses Module Report

Expenses Managers can now choose whether to generate the expenses report based on the transaction date or the date the expense was approved/declined.

FTE Report

HR can now run an FTE report in additional to a headcount report.

New reports

PeopleWeek has introduced a number of new reports in 2022, including remote working, future hires, and important dates such as work permits, service anniversaries, birthdays and trial periods.

Holiday balances report for managers

Managers can now run a holiday balance report for their team.

Product News

Upcoming Features

New Features and Modules in the Development Pipeline

Talent Pools

This new functionality will enable Recruitment Managers to create talent pools and to assign access rights for each pool to specific individuals (“Talent Pool Managers”). Recruitment Managers and Talent Pool Managers can add and remove profiles from talent pools. Recruitment Managers can invite a candidate from a talent pool to apply for a new vacancy. This functionality is scheduled to be implemented in May 2023 and will be subject to a one-time implementation fee.

Common Objectives

HR will be able to create a library of common objectives for the whole organisation, entities and departments. Managers will be able to create common objectives for their own team. Each common objective will have a title, description, deadline, a default weighting, and a default KPI. The default values can be modified because they may vary by employee according to their role and their other objectives. This functionality is scheduled to be implemented in May 2023 and will be subject to a one-time implementation fee.

Advanced Calendar

This new functionality will have 3 core features: 1) A new quick view UI for displaying employees’ absences and remote working days throughout the year, including which roles can see this information; 2) Incorporating employees’ working schedules in the calendar; and 3) Filtering the absences calendar by multiple employees simultaneously (thereby helping users to organised team activities, e.g. meetings). This functionality is scheduled to be implemented in June 2023 and will be subject to a one-time implementation fee.

Customised Reports with Optional Templates Library

We are developing a new feature that will enable HR to build their own custom reports in Excel based on the data contained in the existing report “Employee Master Data”. You will be able to design your report by field, column order, and customise the column title. This functionality is scheduled to be implemented in March 2023. An advanced version of this module will enable HR to saved the customised report as a template in a library. The template can be re-used and the library displays who created the template, the date it was created, and the last time it was used. Templates can be cloned and then modified, as well as archived and unarchived. The Templates Library functionality will be subject to a one-time implementation fee.

Pricing Table

Integration Fees

ON REQUEST

Customized Developments
Customized API Connexions
Form Integrations
Workflow Integrations
Data Migration

Contact

License Fees up to 50 users

15’000 CHF/EUR /YEAR BASE FEE

Human Capital Management People Module
Pay Management Payroll Data, Payslip Management, Salary & Bonus Reviews
Performance Objectives, Evaluations, Improvement Plans
Learning Training Administration, LMS integrations
Hiring Recruitment, Onboarding
Talent Management Development Planning, Succession Planning, Talent Assessment
Collaborative Intranet Document Sharing, Events, News, Projects, Surveys
Compliance Attestation Forms, Reporting, Onboarding Declarations

Contact

Incremental License Fees 50 users

15’000 CHF/EUR /YEAR BASE FEE

51-200 Users : 150 CHF/EUR per user/year
201-350 Users : 140 CHF/EUR per user/year
351-500 Users : 130 CHF/EUR per user/year
501-1000 Users : 110 CHF/EUR per user/year
1001-3000 Users : 95 CHF/EUR per user/year
3001-5000 Users : 90 CHF/EUR per user/year
5001-10000 Users : 85 CHF/EUR per user/year
>10000 Users : 80 CHF/EUR per user/year

Contact

PeopleWeek combines all the features of a corporate intranet, a digital collaboration workplace and HR tools across the employee lifecycle.

International HR & Collaboration System

Standard SaaS

Self-hosted

White Label

Software Modules

Recently Deployed Features

The following software features have been deployed in the past 12 months

Product News

New Features and Modules in the Development Pipeline

Talent Pools

Common Objectives

Advanced Calendar

Customised Reports with Optional Templates Library

Pricing Table

Let’s Connect

8 rue Muzy, 1207 Geneva, Switzerland

Hagenholzstrasse 81A, 8050 Zurich, Switzerland

Avenue de Gratta-Paille 2, 1018 Lausanne, Switzerland

Route de la Drague 18, 1950 Sion, Switzerland

+ 41 58 513 96 50

admin@peopleweek.com