Product News

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Product News

Recently deployed features

The following software features have been deployed in the past 12 months

People Module

We have introduced a data stamp on notifications and the auto-archiving of any notifications after 90 days. We have also improved the design of the notifications inbox so you can more easily identify new, recent and older notifications.

Administrators can now configure the home page to make “My Entity” or “My Department” the default landing page for displaying employees’ names and photos (until now, “All” was the default).

Administrators can now configure whether the absences, timesheets, remote working, evaluations, and objectives modules are enabled/disabled by default for new hires.

Contract types can now be marked as either “Internal” or “External”. This new feature will help you when running reports and an Internal/External filter has been added on all people reports.

The content and design of the employee master data report has been improved based on client feedback.

PeopleWeek has introduced re-hire functionality. It enables HR to re-hire a former (terminated) employee and attach them to their archived PeopleWeek employee profile.

In the employee Master Data Report HR can now see the last time a user logged into PeopleWeek.

PeopleWeek has developed its own dual factor authentication application (available on App Store and Google Play). The application uses Time-Based One-Time Password (TOTP) protocol. This optional configuration offers an additional level of security for clients that want it and do not use Azure AD single sign-on.

System administrators can archive job titles that are no longer needed.

It is now possible to have customised fields that need to be completed when terminating an employee’s employment. The additional fields can be helpful for downstream off-boarding processes, e.g. managing IT assets.

Our redesigned tables and lists across the system offer an enhanced user experience.

System administrators can change the default holiday entitlement days by entity for new hires. The default holiday entitlement is automatically loaded into the new hire’s profile and can be changed subsequently at an individual level|(if the new hire’s holiday entitlement is different to the default).

Our new configuration allows the client to block employees from being able to add or change their photos, e.g. because you want to take a consistent approach within the organisation.

Systems Administrators can configure the timing of auto-logouts from the system, i.e. specify the number of minutes of inactivity. This functionality is not designed for Single Sign On (SSO) clients.

Configure notifications for future employment end dates, e.g. for the expiry of fixed term contracts.

Employees can now have secondary cost centres, with the split assigned as a percentage.

In addition to having a legal name, HR can now also configure a display name that will appear in the UI for colleagues (but not in reports).

Collaboration Modules

You can now archive your projects when they are complete and easily access them in a separate tab. This helps to keep the user interface clean and ensure that information on historical projects is preserved.

Send an reminder to survey invitees to complete a survey.

In addition to the multiple-choice and multiple answers functionality, PeopleWeek’s Survey Module now has free text questions.
Any free text responses are downloaded in a separate report.

Intranet Modules

It is now possible to clone an event. This functionality can be particularly useful if you have events that repeat regularly, e.g. a monthly townhall meeting or a team apéro.

File articles are now editable.

In the Documents module, you can now limit access to a tab to a specific entity. For example, you could use this to limit access to documents that only need to be viewed by employees in a certain entity, such as an employee handbook or benefits enrolment forms.

The number of page views or downloads (for file articles) is now published both within the thumbnail and in the article when you open it.

Payroll Partners

Payroll Partners can download documents related to payroll from employees’ personal folders (those folders that the client has authorised).

Payroll Partners can be given permission to access employee absences and related documents, e.g. medical certificates.

Pay Management

PeopleWeek has built a new tool for importing one-time payments from the Pay Elements user interface. Please refer to the user guide (available on our website).

Continuous Service Date and Termination End Date have been added as new columns in the employee benefits and pay elements reports.

We have added country-specific payroll configurations for Bulgaria, Dubai, Spain, Poland, Portugal, and Romania. This enables our clients to store in PeopleWeek all personal and professional data needed for payroll processing in these countries.

PeopleWeek has built functionality that allows the same client to have a different payroll partner by entity. Each payroll partner only has access to the payroll information in the entity(ies) for which they are the service provider. This new configuration is very helpful for international clients that do not have a global payroll provider.

We have added country-specific payroll configurations for France, Germany, Italy, Netherlands, and UK. This enables our clients to store in PeopleWeek all personal and professional data needed for payroll processing in these countries.

Say goodbye to Excel spreadsheets and digitalise your process for salary and bonus reviews, as well as promotion recommendations.
The module will allow you to configure your own approval workflows in line with your organisation’s process.

In each employee’s payroll profile (accessible by HR and payroll partners), you can indicate that the individual should not be included in payroll exports (e.g. because the person is a consultant).

Our new functionality allows HR and Payroll Partners to correct previously executed pay elements in a way that corrects the original payment or deduction as opposed to creating a new one.
This approach is user-friendly and provides transparency in payroll reporting.

Recruitment Module

We have created a new role called “Recruitment Manager” that can manage all aspects of recruitment but without having an HR role.

Our new vacancy locations functionality allows you to create your own vacancy locations, thereby making it possible to publish a job vacancy for multiple locations and/or as a remote working. Refer to the user guide for details.

When creating a vacancy, you can decide that it will be unpublished after a pre-defined number of job applications. The maximum can be adjusted after the vacancy has been published.

The existing “Additional Questions” functionality in the administration section of the Recruitment Module, can now be used to ask open-end questions with an unlimited number of characters in the response. Some clients are already using this functionality to require job applicants to include a cover/motivation letter when submitting their application.

Insert an « expected hire date » when you create a vacancy. This extra data point is also included in the vacancy report.

HR can now configure a default acknowledgment email for spontaneous job applicants. It works very similarly to the default acknowledgment email for job applicants to a specific vacancy.

PeopleWeek’s new job description functionality allows HR to create job descriptions in 6 languages. Once created, the job description is linked to employees’ job titles and the creation of job vacancies in the Recruitment Module. Candidates can then apply for the job in the language of their choice.

HR can submit new vacancies for approval and they cannot be published until approved.

Time & Attendance Modules

Our new report provides a detailed breakdown of vacation balances. It is designed for HR. The pre-existing vacation balances report has been renamed “Vacation Provisioning Report” and is designed for accounting purpose.

Administrators can now configure the system to apply a maximum number of permitted carry-over (of unused) vacation balances.

It is now possible to create document categories for absences related attachments, e.g. medical certificates. This new feature is particularly helpful for exporting of statutory absence related documents to payroll providers.

System administrators can change the default work schedule by entity for new hires. The default work schedule is automatically loaded into the timesheet of new hires and can be subsequently changed at an individual level if the new hire’s work schedule is different to the default.

Employee timesheet reports, with a number of filters, are now available in Excel, as well as PDF.

Managers can cancel and delete approved absences, e.g. because the employee asks them to change the date.

Open-ended absences are possible, for example when an employee is signed off work long-term due to an illness or accident.

Managers can change timesheets after they have been submitted or auto-submitted by their team member.

Reporting

HR can now run an FTE report in additional to a headcount report.

PeopleWeek has introduced a number of new reports in 2022, including remote working, future hires, and important dates such as work permits, service anniversaries, birthdays and trial periods.

Managers can now run a holiday balance report for their team.

Training Module

Following feedback from clients, “attendances” has been renamed “enrolments”.

PeopleWeek has built an integration with the Rise Up! Learning Management System, a rich blended learning platform.

Onboarding Module

With our new feature, you can auto-send your customised onboarding notification to the line manager of the onboardee (in addition to the default list of notification recipients).

This functionality enables you to create default onboarding configurations for different types of onboardings, for example, for employees, consultants, board members, etc. Each onboarding type can have its own default folder structure and documents, thereby avoiding the need to manually upload the same standard documents every time you have an onboarding.

PeopleWeek has built a feature that allows HR and hiring managers to subscribe to receive notifications when a new comment or response is added (e.g. by the onboardee) in the onboarding module.

Talent Management

Our new functionality enables the system administrator to assign the role of “Talent Manager”. In turn, the Talent Manager(s) can assign responsibility for preparing a succession plan for a position to a specific person. It is also possible for the Talent Manager to assign view only access to each succession plan to specific people, e.g. in order to review submitted succession plans. Even the role of Talent Manager does not automatically have access to succession plans. With this new functionality you can decide who is responsible for succession planning for each role and ensure that only relevant people are involved in the process.

Talent Managers can invite managers to prepare a 9 Box talent assessment for their team and assign reviewers view only access to that manager’s 9 Box assessment. With this new functionality you can easily select which managers need to prepare a talent assessment and who has access to it. The role of Talent Manager does not automatically have access to the 9 Box assessments.

Performance Modules

It is now possible to have a configuration in the objectives module whereby the overall performance rating is auto-calculated by the system based on the rating and weighting of each individual objective. The overall rating is calculated to 2 decimal points. Customers can continue to have any rating scale they want and the weighting field is optional.

Managers can now send objectives back to their team members for corrections (as opposed to only being above to modify the objectives themselves or decline them).

Managers can now filter their team members’ objectives.

The manager can now schedule a year-end objectives review meeting to take place at the same time as an evaluation review.

A new column has been added with the name of the employee’s manager.

Run a report to see how many active objectives and development objectives each employee has and the date of the most recent update.

A new feature allows you to make the comment field mandatory depending on the employee’s or manager’s answer to a multiple choice question.

Compliance module

We have a brand new module for managing compliance and attestation processes. The Compliance Module enables the Customer to build their own compliance attestation forms. This is particularly useful for clients in regulated industries that require new hires and employees to attest at specific intervals that they are compliant with all relevant laws, policies and regulations. Compliance attestation forms are subject to an approval workflow and are supported by reports. Contact support@peopleweek.com for pricing information.

Upcoming New Developments

Shared approver for absences, timesheets, remote working, and expense reimbursements. Either (not both) the direct manager or the shared approver will be able to approve/decline the employee’s request.

A number of new functionalities will be deployed in November, including:

  • A new window to allow users to pass from one candidate to another without having to open each job application separately.
  • Ability to indicate whether a job vacancy is a replacement hire or a new position.